Junior Administrative Assistant

Sobre a vaga

Accountabilities Administrative Support: Assist with daily administrative tasks, helping the team maintain organized workflows and complete routine activities accurately and on time. Documentation and Records Management: Update process documentation, maintain accurate records, and ensure files are properly organized according to established procedures. File and Document Organization: Upload, categorize, and manage files in Google Drive, following team guidelines to keep information accessible and easy to retrieve. Data Entry and Reporting: Perform routine data entry, verify information for accuracy, and support the preparation of basic internal reports. Email and Correspondence Management: Monitor general email inboxes, organize incoming communications, and assist with routine correspondence involving clients, vendors, and internal stakeholders. Research and Document Preparation: Conduct basic online research, gather relevant information, and assist with preparing, organizing, and handling business documents. General Team Assistance: Provide administrative support as needed, follow established processes, and collaborate with colleagues to ensure daily responsibilities are completed efficiently. Continuous Learning: Develop administrative knowledge, adopt best practices, and contribute to a positive and productive remote working environment. Requirements Professional Experience: 1–2 years of experience in administration, virtual assistance, office support, or a related role. Language Skills: Advanced English proficiency at C1/C2 level and fluency in Spanish, enabling effective communication with international clients and colleagues. Digital Skills: Familiarity with Google Workspace or Microsoft Office, including email, document creation, spreadsheets, and file management. Organizational Skills: Ability to manage routine tasks, follow instructions, maintain accurate records, and meet deadlines. Communication Skills: Good written and verbal communication, with the ability to interact professionally and communicate information clearly. Problem-Solving: A practical, resourceful approach to handling routine administrative challenges and learning new processes. Attention to Detail: Commitment to accuracy when entering data, organizing documents, and managing administrative information. Education: An associate degree or bachelor's degree is preferred. Remote Work Requirements: A quiet, dedicated home office, a reliable internet connection with minimum speeds of 10 Mbps download and 2 Mbps upload, and a backup internet connection. Availability: Ability to remain in an eligible country without travel commitments during the first four months of employment to support a smooth onboarding process. Professional Mindset: A willingness to learn, support teammates, take responsibility for assigned tasks, maintain high standards, and bring a positive attitude to daily work.

Habilidades

O que você vai fazer

• Auxiliar em tarefas administrativas diárias.
• Atualizar documentação de processos e manter registros.
• Organizar e gerenciar arquivos no Google Drive.
• Realizar entrada de dados e auxiliar em relatórios.
• Gerenciar caixas de e-mail e correspondências.

O que você precisa ter

• 1-2 anos de experiência em administração ou área similar.
• Inglês avançado (C1/C2) e fluência em espanhol.
• Familiaridade com Google Workspace ou Microsoft Office.
• Habilidade em organização e cumprimento de prazos.
• Boa comunicação escrita e verbal.

Perguntas frequentes